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Office Manager (Maternity Leave Cover)

We’re looking for someone to take care of our workspace and keep our internal finance processes running smoothly. Our office is located in Vila Mimi, a fully renovated historic villa in Osijek — doesn't sound too bad, right? If you love keeping things organized and can balance warmth with authority, this might be the role for you.

What you'll do

  • Ensure our office remains a comfortable and smooth-running workspace for our team
  • Oversee office maintenance and communicate with our office building provider to keep our space in top shape
  • Manage office supplies, equipment, and overall organization
  • Bring an eye for design to improve and refresh our office space
  • Handle parts of bookkeeping and internal finance processes in collaboration with external accountants
  • Communicate with legal advisors, accounting services, and other providers
  • Organize and plan business trips, including booking flights, accommodations, and rental cars
  • Assist in the organization of internal events
  • Build great relationships – with employees, service providers, and vendors – while making sure things get done on time and correctly

What you bring

  • At least two years of experience in administration or finance
  • Secondary or higher education in economics, finance, or law
  • Strong organizational skills and a proactive mindset
  • Good knowledge of accounting basics
  • A warm and welcoming attitude while knowing when to be firm and assertive
  • High level of discretion and trustworthiness
  • Excellent communication abilities, both for internal coordination and handling external partners
  • Fluent knowledge of Croatian and English, both spoken and written

Nice to have

  • Experience in office management or a similar role
  • Prior experience in an IT company or a fast-paced environment
  • A higher education degree in finance or a related field

What we offer

  • Fixed-term contract for approximately 1.5 years
  • Team educational budget – every team receives a budget for buying books and attending online courses
  • Career development talks – we believe in regular feedback and open conversations about your progress to support your professional growth
  • Free health check-ups
  • Wellbeing at COBE – your personal growth is as important as your professional so we provide you with eight free meetings with a licensed psychotherapist
  • Seven days a year of sick leave paid in full
  • A bonus for new parents 
  • A Christmas and Easter bonus 
  • Subvention of Multisport card
  • Paid English or German course at a licensed language school
  • Monthly meal allowance
  • Gift card for your birthday

Next steps

Please keep in mind that this is a temporary position covering maternity leave, expected to last approximately 1.5 years.

If any of this sounds interesting to you, we’d love to hear from you. Send your CV to posao@cobeisfresh.com, and let’s talk. Applications are open until February 21st.  

Your Holacracy Circle

Our Mindset

The path to success

01

We are team players

We have each others’ back and offer each other help proactively. By giving our best to let our teamwork run smoothly, we do not only offer clients the best quality, but we also let our teammates have the best working experience.

02

We are self-managers

In order to achieve success, each individual has to work as a proactive problem solver. Let’s take full responsibility for accepting, estimating, solving, and communicating our tasks to the team.

03

We make an impact

We carry an entrepreneurial mindset to detect potential for improvement, make suggestions for improvement, and ultimately turn our suggestions into action. We put ideas into practice by being persistent and by overcoming barriers along the way.

04

We are authentic and optimistic

When things go wrong, we stay positive by turning the situation into a lesson for further improvement. Instead of complaining, we make suggestions, instead of hiding flaws behind a shiny facade, we admit mistakes, for the better.

05

We have a constant beta mindset

We embrace challenges, adapt creatively to new situations, and step out of our comfort zones for personal and professional growth. Let's prioritize self-reflection and constructive feedback to enhance our potential.

06

We communicate clearly

Let’s communicate our ideas, reasoning, opinions, and decisions in a precise and transparent way to avoid misunderstandings. We consider that everything is a hypothesis and that we could be wrong.

Our Munich Office

Work above the
rooftops of Munich

Join forces with our designers, strategists, concepters, researchers, writers and project managers, who mastered the art of creating beautiful digital experiences. Above the city of Munich, our COBE Castle is the place where ideas and concepts are passionately crafted into unique brand-driven design. Sounds exciting? Then hit us up.

“I’m looking forward to meeting you for a coffee at our cozy office space.”

Ivan

Head of HR

View of a bar table in the office lobby in front of a light-flooded window.

Our Hiring Process

From contact to contract: Here’s how things go down

01

First Contact

As soon as we get your application, we’ll be on it! Since we don’t use automatic replies, please give us a day or two to get back to you to discuss the upcoming steps.

02

Coffee Date

We want to see your true colors and show you an honest glimpse behind the curtain. Having a casual cup coffee or a beer with our HR representative is the right occasion for that.

03

The Interview

We’d love to learn more about your passion, goals and skills, and we’ll give you a deep dive into the COBE Culture, Holacracy, and OKRs, our processes and clients. We’ll evaluate your skill fit and are happy to be evaluated by you as well.

04

The Challenge

Now’s your time to shine! Show us your problem solving skills and your creativity by tackling our practical challenge. You can prepare for some days and then present your outcome in front of your future COBE colleagues.

05

Negotiations

You passed our tests, congrats! Now, things get serious. We’ll be absolutely transparent with you regarding our organisational compensation model and we’ll meet eye to eye. And if we’re both happy, let’s tie the knot!

Our Osijek Office

Work in the heart of
Osijek Software City

Founded in 2012, COBE delivers successful web and mobile applications for clients all around the world. With headquarters in Munich and an office in Osijek, our team consists of 70+ experts in development and design. Their satisfaction, personal and professional growth is our number one priority - two “Best Employer” awards, given in the annual survey by MojPosao, can support that.

Office space in Osijek, Kroatia.

“I’m looking forward to meeting you!"

Ivan

Head of HR

Person painting an office mural.

Our Hiring Process

From contact to contract: Here’s how things go down

01

Contact

As soon as our inbox shows the incoming application, we’ll be on it! Since we have no automatic reply, please give us a day or two to get back to you. We’ll fill you up on the next steps asap.

02

Application Review

Once we get your application, our HR team will review it together with the team lead of the department you’re applying for. If you have the right skills, proper education, and/or relevant work experience, you’ll proceed to the next round of the selection process, which is getting the assignment. Congrats!

03

The Assignment

It’s time to get out the big guns! Meaning, you’ll get an assignment, that will challenge your skills, creativity, and approach to things. This is our way of testing if you have what it takes to join our team. Don’t worry, you will have enough time to solve the task, and we’ll be here for any questions if you have them.

04

Interview

We finally meet! Preferably in person, but if that’s not the case, then online - via Skype, Hangouts, Zoom - whatever you choose. You will sit down with our HR manager and your future team lead, get to know each other, talk benefits, paycheck, work hours – as transparent as possible. You’ll get a deep dive into our process, clients, and how we do things around here. We’ll evaluate your skill fit and are happy to be evaluated by you as well. This is also where we’ll discuss your assignment.

05

Job Offer

Congrats, you’re almost there. And by there, we mean at the COBE castle. Obviously, we want you on our team, so let’s talk details – your start date, paid time off, our working remotely policy, final salary. If we’re on the same page regarding everything, we’ll offer you a job, and boom – you’re hired! :)